As a Personal Assistant, your main responsibilities include:
Calendar and travel management
Efficiently manage complex diaries and prioritize appointments.
Organize and follow up on travel arrangements, ensuring smooth endtoend execution.
Leadership meetings & agenda planning
Plan and facilitate the delivery of critical leadership meetings.
Maintain a longer-term calendar of events and key milestones.
Key stakeholder and leadership events
Plan and coordinate key stakeholder meetings involving Leaders (e.g. Leadership Meetings, Town Halls, off-sites), often in coordination with the PA to the CEO.
Identify dates, help define agendas, prepare and coordinate the production of materials, draft minutes, and follow up on actions.
Expenses and finance processes
Manage Leaders’ operational expenses using the relevant booking and finance systems in a timely manner.
Manage Travel & Expenses on COUPA and liaise with Finance and DCP teams to ensure alignment.
Raise purchase orders and process invoices in a timely and compliant manner.
Stakeholder liaison and transversal support
Act as a point of contact between DCP team members and other internal and external stakeholders.
Support offices and teams on all logistical aspects related to AXA DCP events and initiatives.
Team collaboration & flexibility
Coordinate closely with other PAs to ensure continuous support for the Leadership Team.
Demonstrate flexibility and willingness to take on a variety of tasks depending on evolving priorities and business needs.
Content and project support
Coordinate and help prepare presentations and supporting materials for meetings.
Provide ad-hoc and project support to members of the Leadership Team as required.
We are looking for a Personal Assistant with the following profile:
Influential collaborator
Builds and maintains strong, productive relationships with key stakeholders.
Knows when to provide guidance and when to seek input to secure the best possible outcome.
Effective communicator
Excellent verbal and written communication skills.
Strong collaboration, presentation, and influencing capabilities.
Able to interact confidently with internal and external stakeholders at all levels.
Comfortable in a fast-paced environment, managing multiple priorities in parallel.
Ability to manage ambiguity
Handles complex situations and multiple responsibilities simultaneously.
Balances long-term projects with the urgency of day-to-day demands.
Results oriented
Strong drive to execute and deliver high-quality results.
Proactive, anticipates needs, and takes initiative.
Able to quickly (re)prioritize multiple workstreams and tasks without compromising quality.
Acts with a strong sense of urgency and has some experience in basic project coordination or project management.
Continuous improvement mindset
Curious, open to feedback, and willing to challenge the status quo.
Eager to learn and continuously develop technical and professional skills.
Motivated, determined and trustworthy
Reliable self-starter, comfortable taking on multiple responsibilities.
Accountable for the successful completion of tasks and projects.
Discreet, with a high sense of confidentiality and integrity.
Digital and tools proficiency
Advanced user of Microsoft Office, particularly Outlook, PowerPoint, Word and Excel.
Strong tools literacy and ability to quickly learn and use various Finance, Procurement and HR tools to perform administrative and operational tasks.
Languages
Fluency in English and French is mandatory; additional languages are a plus.
Chez AXA Global Business Services, nous croyons au pouvoir des partenariats et mettons à profit notre expertise en matière de services aux entreprises et de technologies pour accompagner les entités AXA à travers le monde dans leurs activités principales d’assurance, leurs fonctions support et leurs processus de digitalisation. Nous nous engageons à développer des approches innovantes et novatrices qui dépassent les attentes et répondent à des défis spécifiques. Notre équipe passionnée se consacre à stimuler l’innovation et à repousser les limites, en s’appuyant sur une expertise technique inégalée pour fournir des solutions de pointe qui apportent une valeur ajoutée exceptionnelle aux entités AXA. En mettant l’accent sur la durabilité, la responsabilité sociétale des entreprises (RSE) et la diversité, l’équité et l’inclusion (DEI), nous sommes fiers de concevoir des solutions qui non seulement stimulent notre croissance, mais contribuent également à un avenir plus durable et plus inclusif.
AXA GBS Morocco
Présente au Maroc depuis 2009, AXA GBS Morocco est une entité d’offshoring. Forte de plus de 500 professionnels dédiés, nos équipes interviennent au sein des services technologiques, de la cybersécurité, des données, de l’intelligence artificielle & de l’automatisation, de la gestion de projets et des services transversaux, tous mobilisés pour soutenir la mission des entités AXA et façonner l’avenir de la technologie !
Pourquoi rejoindre AXA GBS ?
AXA Global Business Services réunit des milliers de talents aux compétences diverses. Nous considérons cette richesse comme notre plus grande force et nous nous engageons à la faire rayonner pleinement. Notre objectif est de devenir le partenaire privilégié au sein des entités AXA, en leur assurant une confiance totale dans notre capacité à leur fournir le candidat idéal pour chaque poste. En favorisant l’inclusion et en cultivant un environnement de travail bienveillant, nous nous consacrons à renforcer l’engagement de nos collaborateurs et à attirer les futurs talents qui partagent nos valeurs.
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